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Have you sent an email that’s not relevant or missing important information? Want to recall that email? Learn how to recall an email in Outlook as a beginner. Here you will learn what this recall option is in Microsoft’s Outlook. Plus, how to use it to replace information in your sent email without the recipient knowing. Read on!
How To Recall An Email In Outlook
Microsoft offers a full-fledged process to recall your email in Outlook. If you have sent an email that you should not have, you can reverse your action and change it. Here is the process:
First, open your Outlook app on your desktop.
Select the sent items folder.
Then, locate the email that you want to recall by tapping twice on it.
A new window will open with your email.
Select the file tab here.
Now, select ‘Message Recall and resend’ option.
Select ‘recall this message’ option.
Now, select ‘delete unread copies and replace with a new message’ option.
Make the necessary changes that you wanted in the email, and tap send icon.
Send a calendar request.
Finally, your message recallis successful in Outlook. You can confirm it by checking this message.
How To Recall An Email In Outlook Without Recipient Knowing
You can recall messages in Outlook email without the recipient knowing, only when the recipient has not opened and seen your mail. That’s the only way you have to recall messages. If the recipient has seen it when they received it, you will not be able to recall or make changes in the sent email, Ideally, you should not do this at this time.
How To Recall An Email In Outlook Outside Of Your Organization
Unfortunately, Microsoft’s Outlook does not let you recall your messages when sent to outside of the same organisation. That’s very much clear from Outlook’s end, they won’t allow thinking twice when you have sent an email to others outside your organization. Recalling is possible only within the same organization.
How Long Does It Take To Recall An Email In Outlook
That’s an obvious doubt a user may have that how much time it takes to recall an email in Outlook. Luckily, it takes only a few minutes to recall or reverse your action once you send the wrong email to your organisation buddy. The steps mentioned are useful and take very little to complete.
However, remember your messages should not be seen by the recipient, otherwise it becomes difficult to recall or change your mail.
Why Can’t I Recall An Email In Outlook?
In some scenarios, you cannot recall your email in Outlook. Hence, you should be aware of them. Here they are:
You and the Recipient do not belong to the same organisation:
It’s necessary for both the sender and receiver of Outlook emails belonging to the same organisation with an Office 365 or Exchange account to take advantage of the recall feature. This is the primary and most important criterion that has to be met before thinking of recalling Outlook email.
The recipient has opened the mail as soon as they received it:
Your message should not be seen immediately after it’s sent from your end. If the receiver opens it up, you have lost your chance to delete or replace or recall the email. It’s you who lost your chance, and that should not bother you much.
You are trying after a big gap: After 120 minutes
The ideal time to recall messages on Outlook is up to 120 minutes. That means, if you notice something needs to be changed or recalled from your sent email, take action within 120 minutes; otherwise, you don’t have the option to do it. Another reason behind recalling your email quickly is to avoid the sender seeing the mistakes. The more time you take, the more likely the receiver will see the message, and you lose the chance.
Alternative To Recall Message In Outlook – Enable ‘Undo Send’
Thanks to Outlook for giving an instant message deletion option in Outlook. It’s called the ‘Undo’ option. Likewise, in Gmail, you can enable the Undo option and instantly delete the sent message. The action should be taken within 10 seconds of sending an email.
If you haven’t enabled it, here is the step to do so:
- Open your Outlook app and tap the ‘settings’ icon at the top.
- Now, from the left-side panel, select the ‘mail’ icon.
- Then choose ‘compose and reply’
- Scroll and reach to the ‘Undo Send’ option. You can adjust the time using the slider.
Note: When you identify a mistake in an Outlook email that you have just sent, tap the undo send option within 10 seconds to delete the sent email.
FAQs:
How do I recall a message in Outlook that’s already sent?
When a message in Outlook is sent within 10 seconds, you can reverse the action – delete the email – by tapping undo send option. However, if you missed your chance this time, try recalling within 120 minutes. Follow the complete process mentioned in the post to recall messages in Outlook 365.
How to recall an email in Outlook without recipient knowing?
If the recipient is unaware of mail they received and haven’t seen, you can recall it, and the person won’t be notified. Or, you can undo the email just within 10 seconds of sending it. These two ways are to recall Outlook email without the recipient knowing.
Is it possible to undo a sent email in Outlook?
Yes, you can recall your email in Outlook by following a few steps. To do so, tap sent items, locate your email in the sent folder, choose the sent email, and tap twice or three dots to recall a message. Finally, tap ‘Ok’ to confirm the action.
Wrap Up Text
Are you looking for an authentic guide on how to recall an email in Outlook? We have you covered! Mistakes are common while sending an email within your organisation. But if you get a chance to recorrect or recall it, that’s a plus, and thankfully, Outlook lets you do that. If you sent an email mistakenly or with wrong information, follow the step guide to reverse the action without even notifying the receiver. First, visit the sent item option from the left panel. Select the particular email, and tap twice on it. Now, tap the ‘file’ tab from the above ribbon. Select Message Recall and resend, and choose ‘recall this message.’ Finally, tap Ok to confirm. While deleting or recalling, keep in mind that you can do so only when the receiver has not opened the email yet. Secondly, if you recall within 120 minutes. And lastly, when you have sent an email to someone from the same organisation. Hope this helps! Follow for more such informative and authentic guides.
